• Workplace Services Coordinator II

    Location US-NJ-Holmdel
    # of Openings
    Hidden (29145)
    End User Services
    Posting Level
  • Overview

    Do you like working with outside vendors? Do you have a background in facilities or events? We’re seeking a highly-organized expert collaborator and skillful communicator to join our team as a Workplace Services Coordinator I, where you’ll be responsible for maintaining shared spaces, overseeing our day porters and preserving overall office health and look and feel. You’ll work closely with our Events team, executive administrative assistants and user technology support to help coordinate event logistics, including setup, breakdown, and catering requests. We’re looking for someone who’s extremely fluid: someone who enjoys working in a large, corporate office space where no two days are the same. If have a sense of ownership, the ability to work autonomously, and love helping others, let’s talk!


    iCIMS extends a work culture unlike any other East Coast-based technology provider. We focus on hiring candidates who display our seven core competencies: passion, drive, transparency, adaptability, empathy, kaizen and customer commitment. If you eat, sleep, and breathe our competencies and desire to work in a casual yet results-driven environment that embraces innovation, then you’re just what we’re looking for!


    iCIMS is a high-growth Software-as-a-Service (SaaS) company that’s routinely voted one of the Best Places to Work in New Jersey. We are the industry's premier recruitment software provider, delivering technology that supports more than 3,500 contracted customers around the globe. Committed to both growth and stability, we have a lot of opportunities for career advancement within our organization. Come grow with us—apply today!


    • Ensure office environment is always presentable and maintained at all times
    • Respond to day to day building service requests and address with onsite building management
    • Maintain & set up all conference rooms: wipe down table surfaces, clean whiteboards, replenish dry erase markers, arrange chairs, power off A/V equipment and organize cables
    • Provide office equipment and tools as needed by the employees
    • Install / Remove of ergonomic equipment such as keyboard trays
    • Administer issuing, replacing and deactivating security keycards
    • Receive and distribute incoming shipments, mail as well as process outgoing mail, express packages, RFP’s, legal documents and premium fulfillment packages. 
    • Handle light general office repairs such as hanging picture frames as needed
    • Proactively determine if repairs are needed and schedule repairs/cleaning as needed
    • Allocate parking spaces and decals to new hires as appropriate as well as replacements and maintains tracking of decal assignments
    • Order, setup and deliver breakfast, lunches to requested locations including bagel Fridays
    • Assist with monthly socials set-ups
    • Complete special projects as assigned
    • Provide back up support to the Receptionist during assigned times - Greet and direct all visitors, including vendors, clients, job candidates and customers; ensure completion of paperwork, sign-in and security procedures
    • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, organize and restock office supply cabinets and kitchen cabinets.
    • Contributes to team effort by accomplishing related results as needed.
    • Provides information by answering questions and requests


    • Minimum of 3 years related experience
    • Demonstrated ability to multitask and prioritize in a constantly changing and fast paced environment
    • Demonstrated commitment to client service
    • Must be able to lift 25 lbs.
    • Excellent verbal, written, and interpersonal communication skills
    • Outstanding follow-up, organization and planning skills
    • Ability to work independently, often without detailed instructions
    • Proficiency in Outlook, Word, Excel
    • Ability to work in a team atmosphere
    • Previous experience working for a software or technology company a plus
    • Strong results orientation


    Education/Certifications/Licenses Required

    • High School diploma or GED; BA/BS preferred

    iCIMS is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other characteristic protected by law.


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